Property and rental management in one cockpit.

Manage your rentals and rental income, your property and buildings (real estate) and your investments (financial assets) with a focus on returns. RentCockpit automates your administration, so you lose less time and keep full oversight.

Learn more about property management at USA.gov.

Rental management overview: link bank payments to rent, suppliers, loans and investments with a clear view of ROI and property returns

What is RentCockpit?

Property & rental management — everything about rental income, buildings, investments and returns

RentCockpit is property management software for entrepreneurs who want to manage their complete flow — from payments and rentals to returns.

The program automatically imports your bank CSV /Excel and links payments to leases, buildings/property, investments and loans. This creates one clear overview of income, expenses, returns, and the evolution of your capital.

You immediately see:

which tenants are up to date and where arrears exist (rental management),
where your money goes within property and investments,
and which investments deliver the best returns.

One platform, less admin, more control over your wealth.

Property & rentals: strategic advantages

📥Payment Inbox

Import bank CSV /Excel and process payments like emails — perfect for rental management.

🔗Automatic linking

Link payments directly to leases, buildings/property, loans, investments or invoices.

🏢Building management

Track all costs and invoices per building or property project and settle provisions automatically.

✉️Indexation & communication

Send indexation and reminder letters directly from the program (Statbel figures).

🧾Invoicing

Create and send invoices to tenants or customers, fully integrated into your administration.

📤Accounting export

Export processed payments and invoices to your accounting software.

📊Excel export

Easily export all data to Excel for analysis or reporting.

📈Returns

View returns per building or investment, compare, and see where adjustments are needed.

🗂️Full overview

See all income per entity — property, loans, investments and accounts — in one dashboard.

How RentCockpit works in practice

With RentCockpit, you always stay in control of your property, rentals and finances — an indispensable cockpit for your returns.

Payment Inbox – rental management: handle payments like emails (anonymized) — **Payment Inbox** Process payments like emails — fast, visual, and secure for rental management.

More details

**Double-click** a payment to convert it into an expense or invoice.

**Right-click** opens a context menu with extra actions:

Split one payment across multiple invoices.

Link to an existing expense, **investment** or loan.

Link to a **building/property**: the counterparty is automatically added as a contractor/supplier.

**Search:** add keywords to quickly find payments later.

**Inbox management:** mark payments as processed to keep track of what’s still pending.

**Accounting:** all processed payments are ready for export to your accountant.

**Storage:** invoices are stored locally — nothing gets lost.

Automatic linking – rules link payments to leases/buildings (anonymized) — **Automatic linking** Let recurring payments link themselves through rules.

More details

**Trigger types:** match on *description* (info field from bank CSV /Excel), *amount* or *supplier*.

**Destination:** automatically link to *lease/tenant*, *building/property*, *investment* or *loan*.

**Cost type:** mark as *one-off* or *recoverable* for later *provision settlement*.

**Result:** less manual work, consistent allocation, and always-correct reports.

Building management – costs per period, operational vs. recoverable (anonymized) — **Building management** Costs, provisions and returns per building or property project — instant insight.

More details

**Period filter:** filter any period and instantly see all building costs.

**Breakdown:** distinguish between *operational* and *recoverable* costs.

**Returns:** automatic calculation per building and period — including *one-off* and *recurring* costs.

**Provision check:** see immediately whether your provision is sufficient or needs adjustment.

**All in one view:** a clear “how are we doing” snapshot for that building.

Indexation & communication – automatic indexation and provision letters (anonymized) — **Indexation & communication** Automatic indexation and provision letters — always up to date (Statbel) and ready to send.

More details

**Automatic indexation:** rent index figures are imported monthly via *Statbel*, with an option for manual adjustments.

**Monthly overview:** instantly see which tenants need an indexation letter; the most recent month is always on top.

**Rent comparison:** overview of old and new rent, including and excluding provisions.

**Provision letters:** built automatically based on *recoverable costs* imported from bank CSVs.

**Meter readings:** water, gas and electricity can be recorded and automatically split by each tenant’s share.

**Automated communication:** indexation, provision and *arrears letters* are generated and ready to print or send.

**No more manual work:** rental management without Excel or copy/paste.

Invoicing & accounting – invoices and export overview (anonymised) — **Invoicing & accounting** Create, link and export invoices & credit notes — ready for your accountant.

More details

**Your own invoices:** create invoices per company/entity directly in RentCockpit.

**Payment linking:** link invoices to incoming payments and *credit notes* to outgoing payments.

**Accounting export:** one CSV with invoices/credit notes + linked payments, ready for your accounting software.

**Document folder:** an automatic folder with incoming and generated invoices/credit notes for your accountant.

**Archive & traceability:** stored locally; nothing gets lost and the audit trail stays intact.

**Time saving:** no double work — invoicing and accounting stay in sync.

Rent overview – rental management: payments and arrears per tenant (anonymized) — **Rent overview** Track all tenants in one overview — payments, indexation and arrears.

More details

**Visual clarity:** on-time tenants are green, one month behind orange, more than two months behind red.

**Interactive cells:**

Click a cell to see all payments for that tenant in that month.

Double-click an outstanding amount for a full arrears analysis.

**Automatic documents:** arrears letters are generated instantly and are ready to send.

**Filters:** view the overview over 24 months, 12 months or 3 years.

**Current rent amounts:** calculated based on indexation, provisions and temporary adjustments per lease.

**Provision settlement:** additional charges and refunds are automatically included in the balance.

**Indexation:** index figures are retrieved automatically via *Statbel*, so your rents stay up to date.

**Full insight:** you always know exactly who is up to date and what the real arrears are.

Excel export Export selected data to Excel — ready for your own analysis or reporting.

More details

Targeted export: filter exactly which payments or costs you want — incoming, outgoing, or by period.
Analysis: open the XLSX in Excel or Google Sheets for your own calculations, charts, or comparing returns.
Reporting: create quarterly or annual reports you can easily share with your accountant or partner.
Archiving: keep a historical overview per month or project without depending on external tools.
Ease of use: one click on “Export” is enough — RentCockpit generates a clean Excel table with columns and totals.

Returns & KPIs – ROI overview per building and investment (anonymized) — **Returns & KPIs** See in one chart where your money performs — per building, investment or project.

More details

**Complete overview:** automatically calculates *returns (ROI)* for all your **property**, **investments** and projects.

**Real-time numbers:** RentCockpit uses actual income and costs to show your current result.

**Comparison:** charts show which investments perform best and where optimization is possible.

**Property returns:** includes recoverable costs, provisions and indexation.

**Investment performance:** includes dividends, interest and capital gains to show total results.

**Clear KPIs:** view returns per month, quarter or year — always clear and visual.

**Strategic advantage:** one cockpit that shows what works, what doesn’t, and where your capital really performs.

Full overview – dashboard view of property, investments and cash (sensitive data hidden) — **Full overview** Everything in one dashboard — per entity, per building, across property and investments.

More details

**Per entity or combined:** choose a company/entity or view consolidated figures.

**Per building:** current value, monthly income and costs, and the direct impact on returns.

**Current accounts & cash:** monthly cash flows with drill-down by category.

**Investments & loans:** performance and liabilities next to your property — one total picture.

**Totals:** what comes in, what goes out, and the current value (assets/liabilities).

**Drill-down with double-click:** click e.g. “costs per month” to immediately see what those expenses are.

**Fast overview, fast action:** from helicopter view to detail in one move, without exports or extra screens.

📦 Pricing plans

Start free — easy to try, no obligations.
After the trial period, choose the plan that fits your situation.

Free

Up to 3 units

Free

Start for free

Starter

Up to 10 units

€250/year (≈ €21/month)

Choose Starter

Professional

Up to 20 units

€400/year (≈ €33/month)

Choose Professional

Start free — no credit card required
Upgrade or downgrade anytime

View the full pricing table

Plan	Units included	Price per year	Average per month
Free	Up to 3 units	Free	Free
Starter	Up to 10 units	€250/year	€21/month
Professional	Up to 20 units	€400/year	€33/month
Business	Up to 50 units	€600/year	€50/month
Enterprise	Up to 100 units	€1000/year	€83/month
Corporate	Up to 200 units	€1600/year	€133/month
Custom	200+ units	On request	On request

Prices excl. VAT. “Units” = number of managed objects (e.g., buildings/leases). You can upgrade anytime.

Download RentCockpit

With RentCockpit you stay in control of rentals and rental income, property and buildings, investments and returns — without extra admin.

Download for Windows (v1.2.0)

System requirements: Windows 10 or later, 4GB RAM, 500MB free disk space.

Frequently asked questions about RentCockpit

Is RentCockpit suitable for small landlords?

Absolutely. RentCockpit is fully scalable. You can start with a small portfolio and expand at any time — upgrading simply unlocks a higher unit limit without changing the platform.

Is RentCockpit suitable for property management worldwide?

Yes. RentCockpit is built as a global rental management platform. It supports multiple currencies, languages, and regional indexation models, allowing it to adapt to local rules in different countries.

Do I need a subscription to start?

No. You can start for free with the Free plan and upgrade later if you need more units or features.

Property and rental management in one cockpit.

What is RentCockpit?

Property & rental management — everything about rental income, buildings, investments and returns